Description

 

·       To manage the reception area; serve visitors by greeting, welcoming, and directing them appropriately and Notify company personnel of visitor arrival.

·   Answer phones, compose documents and letters, and perform other HR & Administrative tasks around the office as directed.

·          Review and answer mail and inquire and determine if action is required.

·          Ensure office equipment (telephone lines/ computers etc.) are functional.

·       Storing and retrieving electronic and hard copy documents of the company and client.

·        Distribute project-related copies to internal teams & File documents in physical and digital records

·         Manage and oversee documents for the entire organization

·        To maintain records and oversee document control for regulations.

·      Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.

·          Record and maintain employee information in the database such as new entry (new join employees), proceeding on leave, return from leave, resignation, transfers, and termination.

·          Prepare leaves to report (on leave, employees proceed on leave, return leave reports), monitor leave report, and inform & send to HR supervisor leave the overdue list for necessary action.

·          Ticket Issuance for Employees and smooth coordination with travel agents.

·          Preparing HR Headcount monthly report for the Head of the Department.

·          Prepare the memos, letters, and circulars, related to HR & Admin department.

·      Collaborating with department managers to compile a consistent list of requirements for White Collar & Blue-Collar positions

·       Advertise job vacancies and screen, shortlist, and interview candidates / End to End Recruitment processes.

·         Maintaining a database of employees for future vacancies.

·         Work closely with the partnered Recruitment agents for the Blue-Collar candidates

·        Other Tasks required by the Department Head

 

Information